MegaCon Tampa Bay is part of the Global Exhibitions Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them. Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 3099067.

Informa
MegaCon Tampa Bay

Exhibitors

exhibitors

 

APPLY NOW

 

 

 

HELPFUL GUIDES

Show Management’s Operating Guidelines 

 

SHOW SCHEDULE

Wednesday, September 27 
Early exhibitor move-in by appointment only for large retailers12:00pm – 6:00pm
Thursday, September 28 
Retailer move-in8:00am – 9:00pm
Friday, September 29 
Artist Alley & Retailer move-in8:00am – 2:00pm
Exhibit floor opens – preview for VIP, Premium & Deluxe tickets2:00pm preview
Show opens for all general admission ticket holders4:00pm – 9:00pm
Saturday, September 30 
Exhibitor re-stock8:00am – 9:00am
Exhibit floor opens – preview for VIP & Premium tickets9:30am preview
Show opens for all general admission ticket holders10:00am – 7:00pm
Sunday, October 1 
Exhibitor re-stock8:00am – 9:00am
Exhibit floor opens – preview for VIP & Premium tickets9:30am preview
Show opens for all general admission ticket holders10:00am – 5:00pm
Move-out for all exhibitors5:01pm – 11:00pm

 

EXHIBITOR SERVICES AND ORDER FORMS

Tampa Convention Center Order Forms and Links

Deadline

All order forms can be found on the Tampa Convention Center’s website

If you do not have your booth number yet, simply put “TBD” on any order forms. Show Management will provide the Convention Center and other suppliers with a list of booth numbers.

 
AV Rental – Encore Event TechnologiesAug. 30 (Advance Rate) 
Internet & Telephone Form – SmartCitySept. 6 (Advance Rate)
Electrical Form – Tampa Convention CenterSept. 6 (Advance Rate)
Parking Info – contact Tampa Convention Center Garage
813-274-8525 
Oct 6, 2016
Directions to Loading Dock 

Show Decorator Kit (PDF)

Deadline

For additional tables, chairs, drape, carpet, etc.
Suncoast Convention Services Decorator Kit
3112 E 4th Ave. Tampa, FL 33605
Phone: (813) 628-8301
Fax: (813) 626-6510
info@suncoastcs.com
Sept. 16 (Advance Rate)

Additional Forms

Deadline

Extra Exhibitor & Admission PassesAug. 25 (Advance Rate)
Exhibitor Appointed Contractor FormSept. 6
Exhibitor Insurance 

Exhibitor Event Tax Info

Deadline

Exhibitors are responsible for making their own arrangements for processing state sales tax. From time to time, inspectors may visit events like MegaCon Tampa Bay. For more info click here.

Contact: 1-800-352-3671

 

 

IMPORTANT DEADLINES

Full payment dueAugust 1, 2017
Show Decorator kit onlineAugust 1, 2017
Show Program advertising space reservation deadlineAugust 31, 2017
SHOW DECORATOR Warehouse opens to accept freightSeptember 1, 2017
Booths 20’x20’ or greater, floor plans, line-of-sight variances & tower submittedSeptember 1, 2017
Show Program advertising art deadlineSeptember 5, 2017
Convention Center Exhibitor Discount Rate deadline (parking, internet, electrical)September 6, 2017
Exhibitor Appointed Contractor form dueSeptember 6, 2017
Move in schedule & booth assignment emailed outSeptember 15, 2017
SHOW DECORATOR Advance Price DeadlineSeptember 16, 2017
Advance shipment deadlineSeptember 27, 2017
Direct shipment allowed to facilitySeptember 27, 2017
Early exhibit installation begins (by appointment)September 27, 2017
Exhibit installation begins 8:00am – 9:00pmSeptember 28, 2017
Artist Alley installation begins 8:00am, Retailer installation continuesSeptember 29, 2017
Exhibit installation complete by 2:00pmSeptember 29, 2017
VIP/Premium Preview begins 2:00pm, general admission 4:00pmSeptember 29, 2017
Final day – Show closes at 17:00October 1, 2017
Exhibits and all material removed by 23:59October 1, 2017
2018 application and payment due for discounted rateOctober 1, 2017

 

2017 SUPPORTING SPONSORS
  
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